PRIVACY POLICY
Imago Dei Counseling respects your privacy and processes personal data only when permitted by law. Imago Dei Counseling processes personal data in accordance with the European General Data Protection Regulation (GDPR).
Please read this document carefully for more information about how we collect, use, share, and protect your information. This privacy policy may be updated periodically, so we recommend reviewing it regularly.
1. Contact Details
Imago Dei Counseling
Chamber of Commerce (KvK): 80423361
Phone: 003185-0041249
Email: [email protected]
Website: www.imagodeicounseling.nl
2. Information We Collect and Use
Imago Dei Counseling processes your personal data because you use our services and/or because you provide this data to us yourself.
Below is an overview of the personal data we process:
- First and last name
- Gender
- Date of birth
- Marital status
- Information about your family
- Information about your personal history
- Address details
- Phone number
- Email address
- Bank account number
3. Special Categories of Personal Data We Collect
Where relevant to your request for assistance, Imago Dei Counseling may process additional sensitive personal data. This data will only be processed if you have given explicit consent.
- Data concerning your religion or beliefs
- Data concerning your health
- Data concerning your sexuality
- Data concerning your criminal history
4. Purpose of Processing Your Data
Imago Dei Counseling processes your personal data for the following purposes:
- To deliver goods and services to you
- To process your payments
- To inform you about services and products
- To comply with legal obligations, such as data required for tax declarations
- To send newsletters
5. Legal Grounds for Processing Data
Imago Dei Counseling adheres to the legal bases for processing personal data. Below is an overview of the legal grounds for processing purposes:
| Porpuses | Legal Basis |
| 1. To deliver goods and services | Necessary for the performance of a contract and based on your consent |
| 2. To process your payment | Necessary for the performance of a contract |
| 3. To inform you about services and products | Necessary for the performance of a contract |
| 4. To comply with legal obligations (e.g., tax requirements) | Legal obligation |
| 5. To send newsletters | Based on your consent |
6. Retention Period of Personal Data
We retain your data for as long as necessary to fulfill the purposes for which it was collected or to comply with legal retention requirements. The retention period depends on the purpose of data collection and applicable legal obligations. Imago Dei Counseling retains certain personal data for a maximum of 7 years in accordance with tax legislation.
The following retention periods apply:
| Type of Data | Retention Period | Justification | |
|
Name, address, and residence |
7 years |
|
|
| Email Adress |
1 year after the agreement ends (unless subscribed to newsletter)
|
To retrieve your data | |
| Phone number | 1 year after the agreement ends | To retrieve your data | |
| Bank account number | 5 years after the agreement ends |
To retrieve your data |
|
| Family data, date of birth, marital status, personal history, religion/beliefs, health, sexuality, criminal history
|
1 month after the agreement ends |
To close your file |
7.Privacy of Minors Under 16
Imago Dei Counseling does not intend to collect data from users under the age of 16 without parental or guardian consent. However, we cannot verify the age of users. We encourage parents to be involved in their children’s online activities to prevent data collection without consent.
If you believe we have collected personal data from a minor without consent, please contact us at [email protected], and we will delete this information.
8. Sharing Personal Data with Third Parties
Your file is strictly confidential. Data will not be shared with third parties unless you have signed a consent declaration.
When Imago Dei Counseling shares your data with third parties, we ensure that it is not used for other purposes. We use data processing agreements to guarantee that your data is handled at the same level of protection and deleted when no longer necessary. Imago Dei Counseling remains responsible for these processes.
If your file is discussed for professional development purposes (e.g., supervision or peer consultation), this will only occur in anonymized form.
9. Automated Decision-Making
Imago Dei Counseling does not make decisions based on automated processing that could have significant consequences for individuals. These are decisions made by computer systems without human intervention.
10. Cookies
When you visit the website, we process your personal data through cookies. We use technical cookies to ensure the website functions properly. We also use a website analytics program, but your data is anonymized as much as possible. For more information, please refer to our Cookie Policy.
11. Access, Correction, or Deletion of Your Data
You have the right to access, correct, or delete your personal data.
12. Withdrawal of Consent or Objection
You also have the right to withdraw your consent for data processing or to object to the processing of your personal data by Imago Dei Counseling.
13. Data Portability
You have the right to data portability. This means you can request that we send your personal data in a digital file to you or another organization specified by you.
14. Submitting a Request
You can send a request for access, correction, deletion, or data transfer of your personal data, or an objection to processing, to [email protected]. We will respond as quickly as possible, but no later than four weeks.
15. Identification
To verify that the request has been made by you, we may ask you to provide a copy of your ID. Please black out your photo, MRZ (machine readable zone), passport number, and citizen service number (BSN) to protect your privacy. You may use the “KopieID app” for this purpose.
16. Dutch Data Protection Authority
Imago Dei Counseling would also like to inform you that you have the option to file a complaint with the national supervisory authority, the Dutch Data Protection Authority (Autoriteit Persoonsgegevens). This can be done via:
https://autoriteitpersoonsgegevens.nl/nl/zelf-doen/gebruik-jouw-privacyrechten/klacht-melden-bij-de-ap
17. How We Protect Personal Data
Imago Dei Counseling takes the protection of your personal data seriously and implements appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure, and unlawful modification. If you believe your data is not properly secured or suspect misuse, please contact us at [email protected].
18. Third-Party Websites
This privacy policy does not apply to third-party websites linked to our website. We cannot guarantee that these websites handle your personal data in a reliable or secure manner. Always read the privacy policy of the respective website before use.
19. Changes to This Privacy Policy
Imago Dei Counseling may update this privacy policy from time to time. It is advisable to review this policy regularly.
20. Effective Date
This (updated) privacy policy came into effect on March 1, 2022.
